How to Create a Layout Using Microsoft Word

New to creating a layout for digital ceramic transfers?
You’ve got your images, you know they’re the correct resolution, you even know the dimensions of our printing area, but you don’t have Adobe Photoshop and you’re not sure how to organise the page.
That’s totally fine; the layout for your sheet of transfers can also be created using Microsoft Word, this post will walk you through some of the steps needed to do that.
You may be using a different version of Word, so don’t panic if what you’re seeing isn’t exactly the same, you’ll still be able to create the layout.

First thing’s first, you want to make sure that your page is the correct size; you don’t want to create the whole layout, only to later find out that you were working in A4.

To do this, you will need to select ‘layout’ from your taskbar at the top of the page, then select ‘size,’ and ‘more paper sizes,’ as seen below:

Creating a layout using Microsoft Word, first set your page size.

You will then progress to a screen which allows you to set the dimensions of the page, type 28cm into width and 40cm for height, this will give you a blank page set to our printing area; you can enter the numbers the other way around, this will give you a landscape page. Don’t forget that the page margins will be included in this size.

Creating a layout using Word, set the dimensions to 28cm x 40cm


When you press ‘OK’ an error message may appear, ignore it, this would only apply if you were going to print the page yourself.

Creating a Word layout, ignore the error message this time.

Next, you’ll want to start placing your images on the page, this part is pretty simple; ‘insert,’ ‘pictures.’

Creating a Word layout, insert pictures.

You’ve got your artwork on the page, but you want to make sure that it’s the right size? Just right click on the image, then select ‘Size and Position.’

Creating a Word layout, select sizing,

You can then enter the height and width that you need the decals to be; leave ‘lock aspect ratio’ checked, otherwise the image will get distorted.

Creating a Word layout, set the dimensions of your image.

Once you’ve done the first one, follow the same steps for the others. You may want to use all of the space, but find that Word isn’t very lenient; you can get around this by right-clicking, hovering over ‘wrap text’ and selecting ‘through.’ There are also a couple of other ways to do this, they will all give the same result.

Creating a Word layout, wrap text

Now that your layout is complete, you’ll need to save it to be sent to us; the best way to do this, while preserving your layout, is to save it as a PDF.
Click ‘file,’ ‘save as,’ then set the file type to PDF.

Creating a Word layout, safe your file as a PDF

To be on the safe side, if you have created your layout this way, always let us know the intended dimensions of your images, and if you have any problems just get in touch.

Follow this link for information on the next steps, and to upload your layout

FotoCeramic Team

Based in Stoke-on-Trent, since 1998 FotoCeramic has been producing digital transfers for ceramics and glass; along with our expert knowledge, we have provided custom decals to businesses, designers and members of the public.